MS Excel: DCOUNT Function (WS)

This Excel tutorial explains how to use the Excel DCOUNT function with syntax and examples.

Description

The Microsoft Excel DCOUNT function returns the number of cells in a column or database that contains numerc values and meets a given criteria.

Syntax

The syntax for the Microsoft Excel DCOUNT function is:

`DCOUNT( range, [field], criteria )`

Parameters or Arguments

range is the range of cells that you want to apply the criteria against.

field is optional. It is the column to count the numeric values that meet the criteria. You can either specify the numerical position of the column in the list or the column label in double quotation marks. If field is omitted, the DCOUNT function will count all records that match the criteria.

criteria is the range of cells that contains your criteria.

Applies To

The DCOUNT function can be used in the following versions of Microsoft Excel:

• Excel 2013, Excel 2011 for Mac, Excel 2010, Excel 2007, Excel 2003, Excel XP, Excel 2000

Type of Excel Function

The DCOUNT function can be used in Microsoft Excel as the following type of function:

• Worksheet function (WS)

Example (as Worksheet Function)

Let's look at some Excel DCOUNT function examples and explore how to use the DCOUNT function as a worksheet function in Microsoft Excel:

Based on the Excel spreadsheet above, you could use the DCOUNT function as follows:

`=DCOUNT(A4:D8, "Unit Cost", A1:B2)`

The DCOUNT function example above would return 2 because in the range A4:D8, there are 2 occurrences that meet the conditions in A1:B2. Those conditions are OrderID > 10567 and Quantity >= 4. By specifying "Unit Cost" as the second parameter, the DCOUNT function will only count the numeric values in the "Unit Cost" column that meet the criteria. If a value in the "Unit Cost" column is not numeric, it will not be included in the DCOUNT function calculations.

We could modify the DCOUNT function example as follows to specify the 3rd position in the range A4:D8 instead of "Unit Cost":

`=DCOUNT(A4:D8, 3, A1:B2)`

This would return the same results as the first example, except instead of using "Unit Cost" as the second parameter we use 3 to specify the third position in the range A4:D8.

We could also omit the field parameter if we want to count all of the records that match the conditions in A1:B2 (and we don't really care about counting numeric values in a particular field) as follows:

`=DCOUNT(A4:D8, , A1:B2)`

We could limit our criteria to only A1:A2 with the following DCOUNT function example:

`=DCOUNT(A4:D8, , A1:A2)`

This example would return 3 because in the range A4:D8, there are 3 occurrences that meet the condition in A1:A2. That condition is OrderID > 10567. Note: we aren't checking a particular field for numeric values so the second parameter is omitted.

Using Named Ranges

You can also use a named range in the DCOUNT function. For example, we've created a named range called orders that refers to Sheet1!\$A\$4:\$D\$8.

Then we've entered the following data in Excel:

Based on the Excel spreadsheet above, we could replace the range A4:D8 with the named range called orders. Our DCOUNT function could be modified as follows:

`=DCOUNT(orders, , A1:A2)`

To view named ranges: Under the Insert menu, select Name > Define.

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