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MS Excel: COUNTIFS Function (WS)

This Excel tutorial explains how to use the Excel COUNTIFS function with syntax and examples.

Description

The Microsoft Excel COUNTIFS function counts the number of cells in a range, that meets a single or multiple criteria.

Syntax

The syntax for the Microsoft Excel COUNTIFS function is:

COUNTIFS( criteria_range1, criteria1, [criteria_range2, criteria2, ... criteria_range_n, criteria_n] )

Parameters or Arguments

criteria_range1 is the range of cells that you want to apply criteria1 against.

criteria1 is used to determine which cells to count. criteria1 is applied against criteria_range1.

criteria_range2, ... criteria_range_n is optional. It is the range of cells that you want to apply criteria2, ... criteria_n against. There can be up to 127 ranges.

criteria2, ... criteria_n is optional. It is used to determine which cells to count. criteria2 is applied against criteria_range2, criteria3 is applied against criteria_range3, and so on. There can be up to 127 criteria.

Applies To

The COUNTIFS function can be used in the following versions of Microsoft Excel:

  • Excel 2013, Excel 2011 for Mac, Excel 2010, Excel 2007

Type of Excel Function

The COUNTIFS function can be used in Microsoft Excel as the following type of function:

  • Worksheet function (WS)

Example (as Worksheet Function)

Let's look at some Excel COUNTIFS function examples and explore how to use the COUNTIFS function as a worksheet function in Microsoft Excel:

Microsoft Excel

Based on the spreadsheet above, the following Excel COUNTIFS examples would return:

=COUNTIFS(A2:A9,"=2013")
Result: 4   (applies 1 criteria)

=COUNTIFS(A2:A9,"=2013",B2:B9,"=Oranges")
Result: 2   (applies 2 criteria)

=COUNTIFS(A2:A9,">=2009",B2:B9,"=Oranges", A2:A9,"<=2012")
Result: 1   (applies 3 critiera)

=COUNTIFS(A2:A9,">=2009",B2:B9,"=B*")
Result: 2   (Uses the * wildcard to match on all products that start with B)

=COUNTIFS(A2:A9,">=2009",B2:B9,"=B?nanas")
Result: 2   (Uses the ? wildcard to match on a single character, ie: Bananas, Benanas, Binanas, Bonanas, and so on)

Using Named Ranges

You can also use a named range in the COUNTIFS function. For example, we've created a named range called products that refers to column B in Sheet 1.

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Then we've entered the following data in Excel:

Microsoft Excel

Based on the Excel spreadsheet above:

=COUNTIFS(products,"=Apples",A2:A9,">2010")
Result: 2

=COUNTIFS(products,"=Oranges",A2:A9,"<2014")
Result: 3

To view named ranges: Select the Formulas tab in the toolbar at the top of the screen. Then in the Defined Names group, click on the Defined Names drop-down and select Name Manager.

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The Name Manager window should now appear.

Microsoft Excel