MS Excel: Change how empty cells are displayed in a pivot table in Excel 2003/XP/2000/97
Question: In Excel 2003/XP/2000/97, I don't want to see empty cells in a pivot table. How do I replace all empty cells with another value?
Answer: First, let's explain what an empty cell is. In the example below, we have order # 10253 that does not have any quantity (row 10 in spreadsheet). Therefore, the quantity is showing as a blank cell.
We'd like to replace all empty cells with the value "n/a". To do this, select any cell in the pivot table. Right-click and then select "Table Options" from the popup menu.
When the PivotTable window appears, check the checkbox called "For empty cells, show". Then enter the value that you wish to see in the pivot table instead of the empty cell. Click on the OK button. In this example, we want all blank cells to show as "n/a".
Now when we return to the pivot table, we see "n/a" as the quantity value for order #10253.
